Manage Bol.com Invoice Requests & Exports¶

When customers (especially business buyers) request a VAT invoice on Bol.com, the connector can fetch those requests, link them to the matching Odoo sale order, and upload the Odoo-generated invoice PDF back to the marketplace once it is ready.

The workflow has two stages:

Import Invoice Request: pull open invoice requests from Bol.com.
Export Invoice to Bol.com: upload the Odoo PDF using the configured report and export delay.

Step 1: Configure Invoice Imports And Exports¶

Important

The entire invoice workflow is controlled by Export Invoices to Bol.com? on the instance. When this flag is disabled, both manual and scheduled invoice operations are skipped.

Go to Marketplaces ‣ Configuration ‣ Instance and open your Bol.com instance.
Open the Orders tab.
Enable Export Invoices to Bol.com?.
Configure the two related fields:
- Invoice Report:the Odoo PDF report template used to generate the invoice document (e.g. the standard Invoice PDF).
- Invoice Export Delay (Days): the number of days the connector waits after the invoice date before uploading. Acts as a safeguard against early exports for cancelled or modified orders.

Method - 1: Manual Invoice Workflow¶

Use the Operations wizard when you need to import or export invoice data on demand.

Manually Importing Invoice Requests¶

Go to Marketplaces ‣ Overview and click Operations on the instance card.
In the wizard, set:
- Operation For: FBR & FBB.
- Operation: Import Invoice Request.
Click PROCESS.

Note
Imported requests are listed under Marketplaces ‣ Bol.com ‣ Invoice Requests. The connector links each request to its Odoo sale order when one exists.

Manually Exporting Invoices¶

From the same Operations wizard, select the Export Invoice to Bol option and click Process.
Important
The connector uploads the PDF to Bol.com only when all of the following conditions are met:
- Export Invoices to Bol.com? is enabled on the instance.
- The sale order is fully invoiced.
- The invoice is in the Posted state.
- The configured Invoice Export Delay (Days) has elapsed.
- The PDF is generated using the Invoice Report template configured on the instance.

Method - 2: Automating The Invoice Workflow¶

Use the scheduled actions for hands-off invoice handling.

Open the Bol.com instance and go to the Automatic Jobs tab.
Configure the two jobs that drive the workflow:
- Import Invoice Request: fetches new requests from Bol.com.
- Export Invoice to Bol: uploads the PDF once the invoice is posted and the export delay has elapsed.
For both jobs, set your desired frequency using the Interval Number and Interval Unit fields (for example, checking for requests every 1 Hours, and exporting them every 1 Days).
Toggle the Active switch to turn on the automations.